Board meeting Etiquette is a set of unspoken rules which members must follow in order to ensure a smooth running of meetings. By following the proper protocol, boards are able to function at the level that allows them to fulfill their responsibilities, and encourages collaboration. The following guidelines are crucial for effective board meetings:

Respect others’ time by being punctual. Be prepared by reading the material for the board prior to the time. Except in emergencies keep your eyes off your email or phone and close any windows on your laptop that are not needed. When you are having a discussion, avoid side conversations and interrupting the speaker. Listen actively and ask questions if appropriate. If you aren’t sure if an issue is pertinent to the topic, seek clarification from the www.boardroomother.com speaker or chairperson of the board.

If you are unable attend the meeting in person, forward the agenda to the board as well as any reports that are being discussed well in advance so they can review the information and get ready for the meeting. This will save time and allow the discussion to remain focused on the topic at hand.

Respect your fellow board members even if they do not agree with you. It is important to keep in mind that the board’s job is to represent shareholder and stakeholder interests and make decisions that are in support of the company’s success.