Virtual meetings are becoming more popular for a variety of reasons, whether it’s because they save time and money by reducing travel expenses and also allow board members greater flexibility, or increase communication. Virtual meetings are beneficial in many ways, but there are also some drawbacks. Virtual meetings can be as effective as in-person meetings if they are well-prepared. However, there are a few points to consider when planning and hosting these events.

Ensure everyone has the right equipment and software. It can be difficult to keep everyone engaged when there are technical issues that prevent participants from communicating with one another and interacting with presentations, or using their cameras. To avoid problems like this it’s a good idea to provide everyone with specific instructions on how to check their cameras and microphones prior to the meeting begins.

Set an agenda in advance to keep the discussion on track. If you don’t create a schedule, the meeting could get slowed down by side-bars. Make sure that all topics have been covered in the time allotted so that your attendees don’t feel that they did nothing or that their time has been wasted.

It is difficult to replicate the camaraderie experienced during board meetings in person. There are ways to enhance your experience online by adding exciting and enjoyable activities like breakout sessions or a quiz. Utilize feedback loops on a regular basis to collect information about how directors and members are taking part in the meeting. Find out what is working and what isn’t, and what could be improved.

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