Online board meetings that are productive rely on several aspects such as an agenda that is well-prepared and clear communication protocols as well as reliable technology. Boards that adhere to the best practices can still attain high levels productivity despite the challenges.

Begin your meeting with an open discussion. You can stimulate discussions by asking questions that stimulate participants to share their thoughts. Also, kicking off your meeting by conducting a poll or survey tool can help you determine areas that need improvement.

Limit the time you devote on reports and other “must-do” items. It is likely that attendees will lose attention and focus if you take them through a lengthy report. In general, you should not spend more than 25 percent of your time on these types of discussions. This will leave plenty of room to discuss regarding more strategic questions.

Be sure that your meetings are a positive experience for everyone that attends. Utilize the Boardable platform to promote participation and create a warm and welcoming environment for all attendees. Encourage members of the board to be present and on time, observe standard meeting etiquette and maintain a high standard of professionalism.

A successful online board meeting requires board members to have a good understanding of how their role in the company is impacting other members. Boardable’s Minutes Maker and Task Manager allow members to modify their roles during meetings and be informed about the progress and challenges. This fosters collaboration between the board members and valuable virtual data rooms facilitates a active, productive online meeting.